01
Context survives the handoff
Customers, commitments, work, owners, documents, approvals, and outcomes remain linked as activity moves between teams.
Source linked Product capabilities / One operating field
The depth of nine systems. The clarity of one.
Orbyna gives teams the working detail they need while keeping identity, context, workflow, history, and governance connected across the organisation.
09connected systems01identity model01operating record
OrbynaShared operating context
StrategyDeliveryRevenuePeopleKnowledgeGovernance Operational benefits
Less software burden. More useful context.
The value is not simply having more features. It is removing the repeated coordination and administration created when important work is split across unrelated products.
02
Access is managed once
A shared staff identity, role model, permission layer, and session policy replace repeated account administration.
One identity03
Control lives in the workflow
Permissions, transitions, approvals, change history, and evidence are captured where the work actually happens.
Evidence retained04
Reporting starts with live work
Leaders can move from a portfolio signal to the project, record, person, decision, or control responsible for it.
Current by design Built for multi-company founders
One founder account. Multiple organisations.
Create every organisation you run from the same founder account. Each one receives its own separate Orbyna instance with its own people, work, data, permissions, and settings.
- Create and manage more than one organisation
- Keep every organisation completely separate
- Return to each business from one account
Founder accountMy organisations
3 organisationsOrbyna instanceNorthstar Ventures
Active34 members · Separate data
Orbyna instanceMeridian Labs
Active18 members · Separate data
Orbyna instanceAster House
Setup9 members · Separate data
Organisation boundaries stay protected
Shared foundation
Every system inherits the same operating memory.
Teams can work at the depth their function requires without rebuilding the organisation around every tool.
OperatingMemory
01IdentityMembers, roles, permissions, sessions, and ownership
02WorkflowStatuses, transitions, conditions, approvals, and automation
03ContextLinked records, relationships, activity, search, and handoffs
04EvidenceHistory, versions, approvals, execution logs, and audit trails
Persistent across every system
System capabilities / 01 to 09
Complete working surfaces, connected at the centre.
Availability is explicit. Start with live systems today, evaluate beta capability, and plan around what is launching next.
ORB-01Live
Plan · Deliver · Prove
Project Management System
A complete project management system for portfolios, roadmaps, Agile delivery, time, quality, reporting, and project knowledge.
- Boards & backlogsKanban boards, prioritized backlogs, swimlanes, WIP limits, and fast inline issue editing.
- Sprints & planningCapacity-aware sprint planning, goals, velocity, burndown, retrospectives, and carry-forward.
- Timelines & dependenciesGantt scheduling, milestones, critical paths, dependencies, calendars, and portfolio rollups.
- Quality & testingTest cases, suites, execution runs, defect triage, regression scope, and release readiness.
- Time & commercial controlTimers, timesheets, estimates, budgets, billable time, and project-level billing.
- Knowledge & decisionsRequirements, meeting notes, discussions, RTM, whiteboards, goals, and versioned project knowledge.
ORB-02Launching soon
Capture · Convert · Grow
Customer Relationship Management
Run the customer lifecycle from first signal to signed contract with connected companies, contacts, leads, deals, quotes, campaigns, conversations, and service activity.
- Companies & contactsComplete relationship records with inline editing, linked work, activity history, and stacked creation flows.
- Leads & qualificationCapture from forms, assign ownership, manage sources, automate follow-up, and convert qualified demand.
- Deals & pipelinesMultiple configurable pipelines with value, probability, stages, forecasts, close dates, and audit history.
- Quotes & productsProduct catalogues, line items, discounts, tax, status tracking, and deal-linked commercial proposals.
- Campaigns & formsEmbedded lead capture, field mapping, campaign attribution, submissions, and performance visibility.
- Conversations & contractsEmail, SMS, calls, WhatsApp, meetings, activities, renewals, and expiry alerts in one timeline.
ORB-03Beta
Structure · Access · Align
Staff & Organisation
Model the people, entities, locations, positions, teams, reporting lines, services, roles, and permissions that shape how work actually gets done.
- Staff directorySearchable people profiles with contact details, designation, department, status, and linked platform activity.
- Organisation graphLegal entities, business units, locations, teams, reporting relationships, and visual org charts.
- Designations & servicesDefine positions and the services your organisation provides, then connect them to people and work.
- Role architectureBuilt-in and custom roles shaped around real operational responsibilities.
- Permission matrixModule and action-level permissions across viewing, creation, editing, deletion, and administration.
- Cross-platform identityStaff profiles link directly to projects, tasks, CRM ownership, HR records, and conversations.
ORB-04Launching soon
Hire · Support · Develop
Human Resources
A comprehensive people system spanning recruitment, onboarding, attendance, leave, payroll, performance, employee service, assets, benefits, compliance, and separation.
- Employee lifecycleProfiles, employment history, documents, confirmation, promotion, transfers, assets, and separation.
- Time, leave & attendanceShifts, rosters, punches, regularization, leave policy, comp-off, overtime, WFH, and holidays.
- Payroll & benefitsSalary structures, earnings, deductions, payslips, tax declarations, loans, claims, and benefits.
- Recruitment & onboardingJobs, candidate pipelines, interviews, offers, checklists, induction, and probation milestones.
- Goals & performanceOKRs, appraisal cycles, self-assessment, manager reviews, ratings, evidence, and check-ins.
- Employee self-serviceA personal hub for requests, attendance, payslips, learning, documents, travel, expenses, and assets.
ORB-05Live
Focus · Organise · Move
Productivity Tools
Lightweight personal tools for fast tasks, focused work, connected scheduling, and visual notes, always within reach of the larger operating system.
- Personal todosCapture lightweight personal work instantly, organise with tags, and clear it without project overhead.
- Pomodoro focusGuided focus and break cycles with background timing, daily session counts, and focus totals.
- Unified calendarSee meetings, project deadlines, leave, and custom events across day, week, and month views.
- Sticky notesArrange colourful, persistent notes on a freeform canvas for reminders, ideas, and quick thinking.
- Cross-module schedulingMove from a calendar event directly to its task, meeting, leave request, or source record.
- Personal command viewBring today’s priorities, schedule, focus state, and unread signals into one calm surface.
ORB-06Launching soon
Create · Share · Remember
Documents & Content
A connected content suite for files, collaborative writing, structured data, forms, and visual thinking, linked directly to the work they explain.
- DriveTeam file storage with folders, previews, sharing permissions, public links, versions, and usage tracking.
- WriterBlock-based collaborative documents for proposals, SOPs, reports, requirements, and team knowledge.
- SheetsFamiliar structured data with formulas, formatting, imports, exports, and team sharing.
- FormsDrag-and-drop surveys and data collection with conditional logic, files, analytics, links, and embeds.
- WhiteboardInfinite-canvas visual collaboration for diagrams, maps, wireframes, retrospectives, and planning.
- Contextual knowledgeAttach content to projects, requirements, customers, employees, training, and operational records.
ORB-07Launching soon
Signal · Discuss · Act
Communication
Bring team messaging, direct conversations, threads, notifications, and WhatsApp customer communication into the same context as work.
- Team messengerChannels, direct messages, threads, mentions, reactions, files, code snippets, presence, and search.
- Unified inboxA chronological, filterable action centre for assignments, mentions, approvals, and alerts from every module.
- WhatsApp integrationBusiness messaging with media, templates, delivery state, and automatic CRM contact linking.
- Contextual threadsKeep project, issue, customer, and long-form discussions connected to their source records.
- Signal controlsFilter, snooze, archive, mark read, and tune notifications by module and event type.
- Conversation historySearchable timelines retain decisions, participants, files, and follow-up actions.
ORB-08Launching soon
Learn · Prove · Grow
Training & Learning
Create structured courses, sessions, materials, assessments, certificates, compliance programs, and employee induction journeys.
- Courses & sessionsBuild courses with categories, duration, materials, prerequisites, trainers, locations, and target audiences.
- Learner experienceBrowse, enrol, attend, complete assessments, track progress, and access assigned learning.
- CertificatesIssue branded certificates automatically and retain them against employee learning records.
- ComplianceTrack required training, completion, expiration, renewal, gaps, and organisation-wide status.
- Induction programsSequence policies, videos, quizzes, meetings, and tasks into trackable new-hire journeys.
- Role-linked growthConnect learning to skills, roles, personal goals, appraisal evidence, and career development.
ORB-09Live
Configure · Secure · Govern
Settings & Administration
Control workspaces, members, access, terminology, master data, integrations, branding, subscriptions, sessions, and security from one governed layer.
- Workspace configurationBranding, timezone, language, defaults, project templates, CRM pipelines, and leave policies.
- Members & accessInvitations, roles, status, last activity, deactivation, and safe ownership transfer.
- IntegrationsGuided connections for Jira, Monday, GitHub, GitLab, Bitbucket, SendGrid, Twilio, and more.
- SecurityPassword policy, two-factor authentication, active sessions, termination, and configurable timeouts.
- Billing & subscriptionPlans, usage, payment methods, invoices, billing history, upgrades, and cancellation.
- Audit & master dataReference data, custom fields, terminology, execution logs, permissions, and traceable change history.
One place or many
Less software to manage. Less work to piece together.
Orbyna keeps everyday work connected. Using separate apps spreads that work across more places.
Daily work
Orbyna
Projects, customers, people, documents, and conversations stay connected.
Separate tools
Work is split across separate apps.
Finding answers
Orbyna
See the work, owner, decisions, and history in one place.
Separate tools
Search several tools or ask someone to fill in the gaps.
Managing access
Orbyna
Add people and manage their access from one place.
Separate tools
Set up and review access in every app.
Managing software
Orbyna
One account, one bill, and fewer renewals to manage.
Separate tools
More accounts, bills, renewals, and settings to maintain.
Your operating stack / Next step
Bring your stack into one orbit.
Bring us the tools your teams use today. We’ll show where Orbyna can consolidate the stack and where an integration keeps the workflow intact.
Built around your current operationBook a tailored demo